Reconcile vendor invoices automatically
Extract line items from vendor bills, match against purchase orders in ServiceTitan and Cin7, flag price creep, and post verified job costs to your books.
14-day trial · Works on your live data · No credit card required
Ferguson Enterprises · Invoice #INV-84291
Matched to PO #49201 · Carrier Equipment & Parts
Real-Time Purchase Order Reconciliation
Synced with ServiceTitan & Cin7
Why vendor invoice processing breaks every month
Vendor PDFs piled in an inbox, missing job matches, and manual typing leak margin. AP Matcher reconciles every bill against open POs and active jobs.
- Crumpled delivery dockets lost in truck cabs and glove boxes
- Unnoticed vendor price creep and unapproved freight surcharges
- High-value bills paid automatically without PO verification
- Uncosted materials delaying true job profitability reports
- Multi-channel intake from email inboxes, scanned PDFs, and field photos
- Automated line-item extraction and 3-way match against open POs
- Instant discrepancy flags holding unapproved price hikes for 1-tap review
- Verified totals export straight into accounting with full PDF attachments
Built for the whole team, from receiving to finance
Fast document processing that eliminates re-typing and protects company cash flow.
Catch overcharges before money leaves the bank
Lock in approval thresholds and flag unexpected vendor price increases before bills get paid.
Review exceptions in seconds instead of retyping lines
Eliminate line-by-line data entry and manual PO matching, reviewing only flagged price variances.
Know actual job material costs in real time
Vendor invoice lines match directly to active jobs, updating job profitability the day bills arrive.
Your approval rules, not a rigid template
Every vendor layout and company approval chain is different. Keep your exact workflow.
“Flag any vendor invoice over $5,000 for owner review before posting to QuickBooks.”
“Match Ferguson delivery dockets to open purchase orders in ServiceTitan before warehouse staff book in stock.”
“Route HVAC equipment bills to Marcus and plumbing parts to Priya automatically.”
“If freight is more than 5% above the PO estimate, hold the invoice in review with an alert.”
Why pay $1,500/mo for traditional software?
Traditional AP tools charge high monthly retainers and per-seat fees for basic OCR. AP Matcher gives you predictable document tiers plus free operational reporting and automations.
| Feature & Capability | Traditional SaaS (Volca / Vic.ai) | Wink AP Matcher |
|---|---|---|
| Pricing & Volume | $800 to $1,500/mo + per-seat user fees | Predictable document tiers (200, 500, 1000 docs/mo) · Zero per-seat fees |
| Platform Value | Single point tool · Extra tools cost more | Full live ops reporting, dashboards & automations included free |
| Purchase Order Matching | Brittle standalone sync that fails on item edits | Live 3-way match with ServiceTitan, Cin7, simPRO & Xero |
| Variance Handling | Rigid auto-posting errors or manual workarounds | Configurable price variance gates & 1-tap review |
| Job Costing Sync | Disconnected from active job records | Direct material cost sync on active jobs & inventory receipts |
Fast document processing. Uncompromising on accuracy.
Designed for financial reconciliation and compliance from day one.
Immutable Audit Trail
Every extracted field, variance approval, and bill export is permanently logged with the original PDF attached.
Human-in-the-Loop Safeguards
Risky discrepancies and high-value bills stay gated until approved by management.
Live System Reconciliation
Matches against real POs in your primary software with zero duplicate databases.
INTEGRATIONS
Connects natively to the software you already run
Vendor invoices and purchase orders sync live across your job management, ERP, and accounting systems.
Frequently Asked Questions
Plans include transparent document volume tiers (such as 200, 500, or 1,000 documents per month) with zero per-seat user fees, plus full access to Wink reporting and automations.
AP Matcher flags the discrepancy against the original purchase order and holds it for a 1-tap manager approval before posting.
AP Matcher handles digital PDF invoices, scanned paperwork, photographed receipts taken in the field, and emailed supplier statements.
Yes. Fully matched invoices post automatically, while flagged variances and bills over your custom dollar threshold wait for human verification.
AP Matcher checks supplier names, invoice numbers, dates, and line item totals against existing accounting records to block duplicate submissions.
Stop typing vendor bills by hand this month
Install AP Matcher on your live data, or book a 15-minute payables workflow audit.
14-day trial · Live PO sync · No credit card required
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